BAE Systems - Supply Chain Procurement Business Improvement Strategy & Governance – Submarines

Clients Challenge

Part of a strategic, site-wide business improvement strategy, BAE Systems required support to re-engineer their supply chain procurement process. This process covered an annual spend in excess of £300m. RWD was approached to help formulate a strategy to improve the "Purchase Requisition to Pay Process" and facilitate its deployment over an 18-month period.

RWD Approach

In order to address our client’s challenge RWD had to:

• Set up multiple internal stakeholder project teams
• Review the Current State Map to clearly understand the process and process constraints
• Deploy "ICOR" mapping to generate the Future State Process
• Develop a "Master Schedule" to support the identification and deployment of activities required to reach launch status
• Coach and support individuals and the project teams to move towards the future state process
• Scope, plan and drive change through effective management of planned activities and emerging issues

• We Involved >120 supply chain professionals in the optimisation process to help design a "fit for purpose" process
• Ensured the new process applies effort and due diligence "up-front" to eliminate problems historically encountered downstream
• Built in Stage Gate review points & Key Performance Indicators
• Incorporated Gold Standards requirements "Corporate Best Practice"
• Addressed previous audit failure points and governance issues
• Established a clear unambiguous Future State Map of the new process
• Established all supporting documentation and standard work instructions
• Shortened lead-time and cost through the application of waste reduction techniques
• Incorporated multi-site bespoke governance requirements
• Integrated the new process into the company’s internal quality system "Triaster"
• Established a process testing and staff training programme
• The Knowledge Transfer of ICOR Future State Process Mapping

Deliverables

• We delivered 200+ ICOR Mapping workshops to generate the Future State Process
• We developed an Individual Equipment Procurement Plan to capture and record all aspects of managing major procurement contracts
• Overall, we delivered unambiguous clarity of the "Purchase Requisition to Pay Process" covering: Decide Approach, Plan Approach, Execute Approach, Place & Manage Contract, Close Contract & Lessons Learned

Improved process compliance & governance will result in shorter procurement lead-times that will facilitate a reduction in "Boat Build Times" for the MOD.